Planning Coordinator


AIS Survivex is currently looking to recruit a Planning Coordinator on an initial 12-month temporary contract located in Newcastle, UK.

The Company

We are the UK’s number one training provider for the energy sectors, training over 100,000 delegates a year, through a comprehensive portfolio of over 450 training courses (from safety critical to technical to developmental), where applicable accredited by the relevant governing bodies and delivered from our state-of-the-art facilities through-out the UK.

Part of 3t Energy Group, AIS Survivex is passionately focused on allowing people to fulfil their potential, be better prepared and more confident in their job role to maximise their career opportunities. Ultimately, we want to make the energy industry safer, smarter, and more efficient through better training.

The Role

The planning coordinator will be responsible for all reactive day to day planning activities associated with the smooth and efficient operation of the England training division. This will include the daily planning requirements of courses both on-site and off-site along with the effective utilisation of both facilities and resources.

Finance Responsibilities:

  • Managing the day to day email enquiries relating to planning
  • Assist with all requests for training – coordinating all instructors, facilities and equipment
  • Scheduling of all course dates inc advance schedule & reactive planning to meet demand
  • Participate in planning meetings to understand longer term requirements, targets, growth areas while also maintaining high instructor / facility efficiencies
  • Manage classroom planner
  • Coordinate external instructors and assessors to ensure we are able to meet delivery demands, raising PO’s and checking invoices as necessary
  • Liaise with other UK centres to coordinate booking of instructors, equipment and facilities
  • Coordinate all off-site travel & accommodation for delivery team
  • Check and confirm instructor overtime for payroll purposes
  • Scheduling instructor development as directed by Operations
  • All associated reporting and administrative support

Skills / Experience:

  • Analytical thinking skills
  • Excellent excel skills

The Person

Part of what makes 3t Energy Group successful is the highly motivated people who work here and their enthusiasm for success. We recruit individuals whose honesty, integrity, initiative and creative approach to problem solving shines through.

You will be a highly motivated, driven individual with a commitment to getting things done. The client will be at the centre of everything you do, and you will contribute to the growth and success of our business through your skills and experience. You will have:

  • Strong communication skills in all forms including written, oral, email, telephone, and presentation
  • Excellent organisational and time management skills
  • A positive attitude to dealing with people
  • Capable of hands on problem-solving, with ability to generate ideas and solutions
  • Ability to use own initiative and pay close attention to detail
  • Ability to cope with competing demands and to prioritise tasks
  • Capable of working independently, and having responsibility as an individual, as well as being able to integrate and operate as part of a team.

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